The Junior Events Coordinator is responsible for the coordination of all fundraising events hosted by the Foundation and to fulfill or exceed their fundraising goals. The Junior Events Coordinator is responsible for coordinating all other event related projects that attract funding for the Foundation such as Giveback Events, Spectrum Venue Rentals, and more.
This position will report to the Events Manager on a regular basis and will have office hours of Monday-Friday, 9 AM – 5 PM plus weekends and evenings where required. In addition, the Junior Events Coordinator will travel to some out of state events, schedule permitting. The below list of specific event tasks are examples of the obligations that this position will be asked to support.
Duties include, but are not limited to, the following:
- Research community event calendars to ensure event location and date does not conflict with a competing event.
- Add Els for Autism fundraising events to community event calendars (virtual and in-person).
- Assist events team in creating an overall theme, décor plan, and event flow for each event.
- Execution of all Giveback Event fundraisers.
- Coordination of on campus rentals – Spectrum Venues. (evenings and weekends may be required)
- Secure in-kind donations for events involving a ticket donation or auction.
- Organize and create all materials for ticket drawing or auction using platforms such as Canva.
- Solicit and secure in-kind donations for events involving a gift bag or attendee gift
- Input and manage all in-kind donations in Donor Perfect database and ensure donors receive proper documentation post event (i.e., donation receipt).
- Coordinate volunteer responsibilities and assignments by event.
- Manage and maintain content on the E4AGolf.com website in collaboration with marketing team.
- Assist with Golf Challenge administration tasks: add sponsor foursomes to RunSignUp, coordinate the event pairings, add sponsor logos to event sites, etc.
- Create and manage shipping schedules for any offsite Golf Challenge events to ensure all items are shipped and received in a timely manner.
- Prepare outgoing shipments and receive incoming shipments.
- Ensure data integrity between donor management and crowd funding software applications.
- Review and merge event donor profiles on Donor Perfect on a regular basis.
- Travel to any offsite events required by the Foundation
- Assist with all other tasks and responsibilities as assigned.
Position Qualifications and Knowledge:
Education and Experience:
- In pursuit of or have received a bachelor’s degree required (preferred degree fields: Hospitality Management, Marketing, Communications, Public Relations or Nonprofit Management).
- Event Internship experience preferred.
Job Knowledge and Skills:
- Has a strong performance orientation and skillful strategic thinking. Establishes clear expectations and continuously measures performance.
- The ability to work through stringent deadlines with acute attention to detail is required. Maintains focus on priorities.
- Self-starter with the ability to manage time effectively.
- Demonstrates excellence in both oral and written communications. Knowledge of external communications and cultivation techniques are essential.
- A high degree of integrity in dealing with confidential donor, supported family and financial information.
- Ability to understand all aspects of an event or conference including – logistics, correspondence, financial reports, and printed materials.
- Ability to coordinate with and lead a team of volunteers.
- Commitment to the mission of serving individuals with autism spectrum disorder.
- Proficiency in Microsoft Office and Outlook.
- Ability to connect with others and forge strong relationships.
- Experience working in or with diverse communities.
- Knowledge of golf desirable.
